Jail Management System Access Instructions
The ATIMS Jail Management System (ATIMS-JMS), which also houses Webmug, is a comprehensive platform to manage all aspects of inmate intake, housing, movement, classification, release, and records. It provides authorized agencies with real-time access to inmate information, booking details, charges, court statuses, and holds. ATIMS-JMS supports efficient custody operations and enhances interagency coordination for jail-related processes.
Step 1: Agency Agreement & Assign a Terminal Agency Coordinator (TAC)
To begin the access process, an authorized agency representative must complete and submit the following:
- Agency Terms of Use Form This form initiates the formal agreement between the Partner Agency and the Washoe County Sheriff's Office and confirms the agency's understanding of the requirements and responsibilities necessary to obtain and maintain access to this system. Completion of this form is required upon first year enrollment and every June thereafter.
- Terminal Agency Coordinator (TAC) Form This form designates your agency's Terminal Agency Coordinator (TAC) and collects the required information to manage system access, use, and compliance. A separate form must be completed for each TAC appointed by your agency.
These forms establish the Partner Agency's responsibility for proper system use and formally assign a TAC(s) to manage and oversee your agency's ATIMS-JMS access.
NOTICE: Any change to the designated TAC may void the Agency's system access agreement. It is the responsibility of the Partner Agency to:
- Immediately notify the WCSO of any changes in the TAC representative and complete a new TAC Form.
- Ensure all system access and compliance requirements are met by the new TAC and all designated employees.
Step 2: Submit Required Employee User Documentation
Once your TAC has been notified of eligibility for system access, the following form must be submitted for each employee user to gain access:
- Employee User Compliance Form This form is required to be completed by each employee, including the TAC, to request system access and is then routed to the TAC for review and approval.
Step 3: Access and Login Credentials
Once the submitted materials are reviewed and approved by the WCSO, login credentials for each individual user will be issued to the TAC for dissemination. Please limit ATIMS-JMS access requests to essential personnel only.
Step 4: Maintenance and Audit Access
The TAC is responsible for regular review, maintenance, and compliance of the Agency's access to ATIMS-JMS.
- Submit the Agency Terms of Use Form between June 1st and July 1st of each year.
- Submit an Employee User Compliance Form when new employees need to gain access to ATIMS-JMS.
- Submit an Employee User Access Removal Form when an employee no longer needs access (ie. changes in position or departure from Agency).
- Conduct regular audits of system use to comply with CJIS Policy 5.4, including specifically defined events under Section 5.4.1.1.
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